Wyoming entity, Wyoming address, Wyoming phone, Wyoming return address on the envelope. No Texas filing of any kind. This is what has to be true so a hotel management company signs, a bank opens, and a processor activates.
Neither is jurisdictional. Wyoming is not the problem. These are.
The terms page names Management HD LLC, calls the product internal, and limits access to authorized personnel. The privacy notice then describes pulling bank balances and transactions through Plaid. A prospect who clicks either link before paying $9 gets a different company than the envelope and a bank-data disclosure they did not expect. This is live right now and costs nothing but time to fix.
CoStar's published product terms name business intelligence providers and revenue management software providers as parties who may not receive it, which is what RevParPro is. Many of the 438 recipients are STR subscribers who would recognize the output on sight. The research could not read the actual executed agreement because costar.com blocked every retrieval method tried, so the standard terms are the best available read and the signed contract still needs a human to open it.
One Wyoming suite on every surface. Not a shared registered agent address, and not 30 or 32 N Gould St, where ICIJ documented more than 266,000 incorporations between 2019 and 2024 and where named PPP fraud convictions trace. A suite you hold a lease on is a different object from an agent's mailing address, and the lease is also the document a bank asks for.
| Surface | Address to use | Why |
|---|---|---|
| Wyoming Articles, registered agent field | Commercial registered agent, Sheridan or Cheyenne | W.S. 17-29-201(b)(ii) requires a physical Wyoming registered office address. Avoid 30 N Gould St (Registered Agents Inc) and 32 N Gould St (wyomingagents.com), same block. |
| Wyoming Articles, principal office and mailing address | The Wyoming suite | This value propagates to the public SOS record and is what a diligence check sees. Wyoming does not require the principal office to be in Wyoming, but here you want it there. |
| IRS EIN application | The Wyoming suite | The EIN address is what a Letter 147C later shows. Keeping it identical to the formation record removes a mismatch that would otherwise surface during Stripe tax verification and bank KYC months later. |
| Envelope return address, all 438 pieces | The Wyoming suite, First-Class stamps, no ancillary endorsement | Format pending the provider's written answer on suite versus PMB. First-Class with no endorsement forwards free for 12 months and returns free, which matters because hotel GMs change properties constantly. |
| Terms, privacy, contact, and every commercial email footer | The Wyoming suite | CAN-SPAM requires a valid physical postal address in commercial email and expressly permits a private mailbox registered with a CMRA, so this is the least constrained slot in the stack. Exposure for getting it wrong is up to $53,088 per email. |
| Stripe account business address | The Wyoming suite | Stripe's CMRA and registered-agent screen covers only Issuing, Treasury for platforms, Opal and Corporate Card. Standard Payments is explicitly exempt, so a virtual office address does not fail activation on a $9 subscription. |
| Bank legal address | The Wyoming suite | Relay explicitly permits a registered agent address as the legal address. Mercury requires a physical US address and will not accept a PO box, and the virtual office lease is the document that answers it. |
| Bank physical or operating address field (private, not published) | Whatever is true, with a document to back it | This is the one field no address strategy controls. Mercury rejects PO box, virtual address, CMRA, mail center and registered agent addresses here, but accepts a verifiable residential address when the company has no office yet, or proof of occupancy at a coworking space. Mercury states this field is collected for verification and is not publicized. |
It does not defeat CMRA classification. DMM 508.1.8.1(b) makes an office business center a CMRA by definition, so a $29/month lease and a $175/month executive suite are both CMRAs, and the flag is queryable by anyone through a CASS-certified address vendor. It also rules out a Google Business Profile, since Google's guidelines disqualify virtual offices outright.
What it does buy is real: a suite number rather than a shared agent address, a lease document a bank will look at, a 307 phone number, mail that reaches you, and an address that is not the most burned street in American company formation. It also does not matter to Stripe either way, since standard Payments accounts are exempt from the CMRA screen. Address is a banking and credibility question, not a processor question. (usps.com DMM 508, icij.org, stripe.com)
Formation gives an EIN. EIN plus address gives a bank account. Bank account gives a processor. Processor plus rewritten terms gives a legal offer. The envelope needs a return address, a confirmed address format, and an offer that matches what is printed on it. 15 of 23 steps have to land before the print file is released.
Everything downstream keys off this string. Stripe states any minor difference in the business name, including spaces, hyphens, accents and apostrophes, will fail tax verification against IRS records. The check is free and takes minutes.
Source: support.stripe.com
This one address becomes the Wyoming principal office, the EIN address, the bank legal address, the Stripe business address, the terms and privacy address, the CAN-SPAM footer, and the return address on 438 envelopes. It has to exist before the Articles are filed or the records diverge permanently. Northwest draws the distinction that matters: most services give only a private mailbox number, and they own their building so they can assign a real suite.
Source: northwestregisteredagent.com
DMM 508.1.8.3(f) says a CMRA customer must use PMB in the three-line format and may not combine the CMRA's own suite element with a customer box number, and that USPS may return mail endorsed Undeliverable as Addressed, Missing PMB or # Sign. Northwest markets a genuine suite rather than a PMB because they own the building. Those two facts point opposite directions on 438 printed envelopes, and only the provider can resolve it. Get it in email, not from a sales page.
Source: pe.usps.com
This is the only item on the list that can end the company. CoStar's published product terms state that Benchmarking Users and External Recipients shall not include business intelligence solution providers, revenue management software providers, online travel agents and other similar third parties, which is what RevParPro is. Many of the 438 recipients are STR subscribers who would recognize STR-shaped output on sight, and CoStar's terms would separately require crediting STR as the source, which advertises the problem.
This is the structural replacement for the CoStar strip, and it produces a benchmark RevParPro owns outright. This is public data about Texas hotels, which is the product, and it involves no Texas filing or registration of any kind.
Source: data.texas.gov
The entity has to exist before the EIN, the bank, Stripe, the trademark filing and the SIFT re-registration, and it is what the terms page will name as operator. Expedited service ($1,400 same day, $700 next day, effective July 1 2026) is explicitly Not Eligible for initial formations because those can be filed online, so paying it is pure waste.
Source: sos.wyo.gov
Stripe, every bank and the insurance application all require it, and it is free and issued immediately. The tool runs Mon to Fri 6:00 a.m. to 1:00 a.m. ET, allows one EIN per responsible party per day, and the session expires after 15 minutes of inactivity with no save. The CP 575 cannot be reprinted: the replacement is a Letter 147C obtained by phone, which costs days at the worst possible moment.
Source: irs.gov
Under 17 U.S.C. 204(a) a transfer of copyright ownership is not valid without a signed writing, and forming the LLC does not move a founder's rights into it. Wyoming names no members or managers in any filing and FinCEN's August 14 2026 final rule exempts US companies from beneficial ownership reporting, so the operating agreement is the only document that proves ownership and signing authority to a bank, a processor or a customer's counsel.
Source: uscode.house.gov
15 U.S.C. 1057(c) gives nationwide constructive priority from the filing date, not from first use, so filing ahead of the drop costs nothing in schedule and filing after opens a window for anyone who reads the piece. It must be in the LLC's name because 15 U.S.C. 1060(a)(1) makes an intent-to-use application unassignable before an Amendment to Allege Use, and a bad assignment voids it. Clearance is clean: zero USPTO records for REVPARPRO, REVPAR PRO or REV PAR in any class. Registrability is the risk, since USPTO has forced a disclaimer of REVPAR three times.
Source: uspto.gov
This removes the borrowed-credential dependency for the primary data source in one sitting. Registration is self-service with no eligibility gate, no taxpayer-number requirement and no approval step, and Company Name is a first-class field. Creating a data account is not a business registration and carries no filing obligation.
This is the single largest signing blocker and it is live right now. The page is titled Internal Use Terms, effective July 23 2026, and says RevParPro is an internal business system managed by Management HD LLC with access limited to authorized personnel, which tells any prospect who clicks Terms before entering a card that they are not supposed to be a customer, and names a different entity than the envelope. The privacy notice separately discloses Plaid retrieval of account identifiers, balances, transactions, liabilities and depository statements. Stripe's own checklist independently requires currency, contact methods beyond a form, refund and cancellation policies, and promotion terms visible where the customer agrees.
Source: docs.stripe.com
revparpro.com/terms is a public, dated, self-authored statement that a different entity operates the product, and quietly swapping the page does not delete it: the Wayback Machine and any customer who read it preserve it. A founder-to-LLC assignment does not answer whether MHD ever acquired any interest.
Stripe cannot go live without a US bank account, so this is the true critical path to billing. Relay is the highest-probability approval because its published policy explicitly supports a registered agent legal address plus a separate operating address. Mercury rejects virtual address, CMRA, mail center and registered agent addresses in the physical address field and says it cannot make exceptions, but it does accept proof of occupancy at a coworking space such as a signed lease agreement or invoice, which is exactly what the Wyoming virtual office lease is. Whether they accept that lease is the open question, which is why Relay goes first.
Source: relayfi.com
Stripe's CMRA and registered-agent screen is scoped to Issuing, Treasury for platforms, Opal and Corporate Card, and Stripe states affected accounts can still use Stripe for payment processing, so a Wyoming virtual office address never trips it on a $9 subscription. The descriptor gotcha is real and fails silently otherwise: for subscriptions you cannot set statement_descriptor on the PaymentIntent, so it must live on the Product or Invoice. At $9 card-paid there is no invoice, so the descriptor is the only thing a hotel's accounting team sees, and an unrecognized charge is how you get a chargeback.
Source: docs.stripe.com
Tech E&O is claims-made and the retroactive date is set at policy inception, so every report served before bind is permanently uninsurable and no later purchase reaches back. This is the only temporal one-way door in the plan. Claims-made applications also require disclosure of known circumstances, and concealing a known data-licensing problem at bind hands the carrier a rescission argument that voids the policy.
Source: insureon.com
Warranties and guarantees are a named tech E&O exclusion, and a printed promise on 438 mail pieces is durable, discoverable evidence that converts a covered negligence claim into an uncovered warranty claim. Separately, Reg. 3579866 (STR) is live and STR, LLC holds three live Class 035 registrations covering lodging-industry business information. Naming STR as a cited source is nominative use; naming it as a RevParPro capability is not.
With no Texas registration there is no collection obligation to disclose and no tax line to print, so the simplest form is also the correct one. What still matters is that the three surfaces say the identical thing: a customer who reads one number on paper and sees a different number on their card has a bad first impression of a founding offer, and this is ink that cannot be revised.
438 x $0.82 = $359.16 in postage against $780 in year-one permit fees alone ($390 USPS Marketing Mail annual mailing fee plus $390 permit imprint application fee) before a single piece moves. First-Class with no endorsement also forwards free and returns free, while Marketing Mail with no endorsement is disposed of, and hotel GMs change properties constantly. Waves give a brand-new Stripe account a ramp instead of a spike, and let you catch a checkout defect before burning all 438 prospects.
Source: usps.com
Each is a ten-minute change now and an archaeology project later, except the Cloudflare zone move, which genuinely breaks production: Cloudflare requires removing DNSSEC and add-ons, exporting and re-importing DNS records, and reissuing SSL/TLS certificates because they do not transfer between accounts. Editing the Namecheap registrant without opting out first imposes a 60-day inter-registrar transfer lock. A reviewer who sees core infrastructure billed to an individual reads the company as a shell.
Source: developers.cloudflare.com
ASC 850-10-50-1 requires disclosing the relationship, transactions and amounts, and forbids asserting terms were arm's length unless substantiated. IRC 482 lets the IRS reallocate income between commonly controlled businesses. A quality-of-earnings analyst normalizes related-party revenue to market rates as routine. All three collapse if the affiliate pays the published list price, because the 438-piece mail drop is the contemporaneous evidence that $9/month is the arm's-length price to unrelated buyers. That evidence exists only right now.
At $9 on a card none of this is requested, so it is not on the critical path, but it is what unblocks a portfolio-tier deal without a stall. Every credible peer in this category publishes a DPA. And Nielsen Norman Group finds buyers trust testimonials on external sites more than on-site ones, which makes a free Hotel Tech Report profile with two real reviews worth more to a signature than any filing decision in this plan.
Source: cloudsecurityalliance.org
This is the cheapest catastrophic failure available. The entity is deemed delinquent on the second day of the month following the due date and administratively dissolved 60 days after the due date, over a $60 filing, and reinstatement for no registered agent is $350. An LLC bought for liability protection loses it over a missed form, and the failure gets discovered by a customer's vendor portal or an insurance underwriter.
Source: sos.wyo.gov
41 states use a $100,000 dollar threshold, which at $9/month is 926 subscribers paying for a full year ($100,000 divided by $108), so dollars are years away. The count test is not: 200 transactions is 17 subscribers billed monthly for a year in 15 states, and New York uses 100. Whether a monthly recurring charge counts as a separate transaction varies by state. This is instrumentation, not a filing, and it exists so the question surfaces early enough to be a choice.
Each has a recommendation. Two of them are ink on paper and cannot be revised after the print run.
Recommend RevParPro LLC, no comma, matching the brand exactly.
A controller finding the same name everywhere they look is most of what legitimacy means at this scale. A holding-style name forces a Wyoming trade name filing that is $100, notarized, mail-only, requires the name to already be in use and takes up to 15 business days, and creates a who-am-I-paying moment during a $9 self-serve signup. The comma is mechanical, not aesthetic: Stripe fails verification against IRS records on any punctuation difference.
Recommend Northwest at $29/month, unless Cloud Peak comes back cheaper when you ask them directly.
Northwest is the only provider that publishes a price, states it owns its building, and distinguishes a real suite number from a private mailbox number. Cloud Peak's product description is comparable and may be better, but they publish no figure and gate it behind taking them as registered agent, so it is a phone call, not a decision you can make from their site. Registered-agent-address-only is out: it is the shared-address problem you flagged in the first place.
Recommend Do not decide this. Make Northwest answer it in writing before the print file is released.
DMM 508.1.8.3(f) requires a CMRA customer to use PMB and forbids combining the CMRA's own suite element with a customer box number, with mail returnable endorsed Missing PMB or # Sign. Northwest markets a genuine suite because it owns the building. Both cannot be true for the same envelope, and 438 pieces is the wrong place to find out. This is the cheapest open item on the list to close.
Recommend Strip it.
CoStar's published terms name business intelligence and revenue management software providers as parties who shall not be External Recipients, which is what RevParPro is, so the affiliated hotel cannot lawfully pass the file. There is no published redistribution tier, and the legitimate path would require CoStar wanting to license a competitor of its own STR Benchmark product. Assume that answer is no until it is in writing. The exposure lands on the hotel entity first, since that is the entity in privity.
Recommend Name him, and get ahead of the conflict in writing rather than hiding it.
Wyoming discloses no owner and FinCEN no longer collects one, so the website is now the only place a human can appear anywhere. A one-person company with no named human is the weakest link in the credibility model, and operator provenance is a genuine asset in hotel tech. The flip side is real: a rival operator handing STR, night audit, pace and P&L data to a competitor will want a written non-use and data-segregation commitment before it signs. That commitment is what makes naming him a net positive.
Recommend Class 042 now, hold 035.
Class 042 is cleaner: the only live REVPAR-formative mark there is REVPARTNERS (Reg. 8273620), RevOps consulting in a different field. Class 035 is where lodging-industry business information lives, and where both STR, LLC and JUST REVPAR (Reg. 7888324, registered 2025-08-12) sit. JUST REVPAR is the most likely blocking citation, and its owner disclaimed REVPAR, which weakens a refusal without eliminating it. See how the examiner handles descriptiveness in 042 before spending $350 to widen the citation surface.
Recommend Get the entity EIN and let the CPA decide classification before the first invoiced customer. Do not add a second member.
A default disregarded LLC hands an AP department a W-9 with a personal name on line 1 and a personal SSN as the TIN. That is real but back-loaded: at $9 on a card, payments are reported by the processor on Form 1099-K and no W-9 is ever requested. A second member fixes the optics but buys a Form 1065, K-1s and a co-owner with real governance rights, which is the expensive way to solve a cosmetic problem.
Recommend Waves.
It costs nothing and removes the only realistic Stripe reserve trigger this business hits, an unexplainable sharp increase in processing volume on an account with zero history. It also means a checkout, descriptor or policy defect burns 120 prospects instead of 438. The tradeoff is two to three weeks more calendar time to full coverage.
$100 to form, $60 a year to the state, $473 a year for the agent and the suite. Insurance is the largest real line and carries the only one-way door on timing.
| Item | Cost | Cadence | Source |
|---|---|---|---|
| Wyoming Articles of Organization | $100 | one-time | sos.wyo.gov |
| Wyoming annual report license tax (minimum; no assets in Wyoming) | $60 | annual | sos.wyo.gov |
| Wyoming Certificate of Good Standing | $0 online at wyobiz.wyo.gov ($20 paper certified copy) | as needed | sos.wyo.gov |
| Wyoming commercial registered agent (Northwest list price) | $125 (assumption, vendor page blocked automated fetch) | annual | northwestregisteredagent.com |
| Wyoming Virtual Office: real lease, unique suite, unlimited flat-mail forwarding, 307 phone (Northwest) | $29/month, $348/year | monthly | northwestregisteredagent.com |
| Federal EIN | $0 | one-time | irs.gov |
| USPTO trademark application, intent-to-use, Class 042 | $350 per class | one-time | uspto.gov |
| USPTO Statement of Use (after Notice of Allowance) | $150 per class | one-time, 12 to 18 months out | uspto.gov |
| Postage, 438 First-Class pieces at the $0.82 Forever stamp | $359.16 | one-time | usps.com |
| Bulk mail permit AVOIDED ($390 annual mailing fee plus $390 permit imprint application) | $780 avoided | would have been year-one | usps.com |
| Insurance: GL $1M/$2M, tech E&O $1M/$1M, cyber $1M (Insureon SaaS medians) | $3,472/year ($400 + $1,516 + $1,556) | annual | insureon.com |
| Business banking, Relay Starter or Mercury base | $0, no minimum balance | monthly | relayfi.com |
| Stripe on a $9 subscription (2.9% + $0.30 card, 0.7% Billing) | $0.63, 7.0 percent | per transaction | stripe.com |
| Total government cost, year one | $100 one-time, $60/year recurring | year one plus annual | sos.wyo.gov |
| Total recurring address and agent overhead | $473/year ($125 agent plus $348 virtual office) | annual | northwestregisteredagent.com |
These cost real money and no buyer at this stage checks them.
Nobody guessed at these. Each needs a document opened, a written answer from a vendor or an underwriter, or an attorney.
Ten research lanes ran in parallel, then three adversarial verifiers with different lenses (money and gatekeepers, legal exposure, buyer reality) re-checked every high-stakes claim against primary sources. Where a verifier corrected a lane, the correction won. Wyoming was a locked premise throughout and no lane was permitted to argue for another state.
Run before Texas filings were ruled out. Its conclusions are not part of this plan.